![]() ![]() Let me know in the comment how it goes and place additional questions or concerns about employees and payroll if you need further assistance. Invite your employees to QuickBooks Workforce to see pay stubs, W-2s, and more.Change your employee's status on payroll.I'll be adding a few articles that can help you along the way about managing employee's current positions: These are the steps that you may take a look at in the future when making employees active again. Change the Status from Terminated to Active.Beside the Employment, click the pencil icon to edit.From the Active Employees drop-down, select Inactive Employees.Click Payroll in the left panel and choose Employees.However, if you're using QuickBooks Online Payroll, here's how to make the employee active: Under Employment Info, select the type of employee in the FULL/PART TIME drop-down list.In that point, you'll have to set up the worker's payroll information again. An inactive employee indicates an X mark. In case you might have deleted the employee in QuickBooks, it won't show after selecting All Employees. We use this often to fix record issues and download the most current tax rates and calculations in your account.Īlso, if you're using QuickBooks Desktop Payroll, you can follow my peer's suggestion, can double-click the terminated worker's name and make sure to uncheck the Employee is inactive box to activate it again. ![]() Welcome to the Community, and thanks for joining the thread to look for answers in making employees active, let's ensure that you have the latest tax table update. Let me know if there's anything else I can do to help. Full Service Payroll & HR Outsourcing Services. QuickBooks Desktop Year End Prep and Resources At Payroll Vault, our local payroll experts offer full-service payroll.Year-end checklist for QuickBooks Desktop Payroll.Invite your employees to QuickBooks Workforce to see pay stubs, W-2s and moreįor future help, here's some resource to help you get ready during tax season:.Once done, you can change back the employees status to terminated.įor more information about the process above, see below articles: Choose the employee you want to invite.Īfter that, have your employee check their email to accept the invitation.Until Intuit converted/renamed to Workforce, Intuits access for employees to their payroll data was simple, and problems were easily resolved with Intuit support. I have not had to do this for 20+ years with other payroll systems. Under QuickBooks Workforce, toggle the status to ON, then select Invite Employees. Presently, the only solution is to print payroll stubs and handout (or mail, for remote staff).Next, invite the employee to QuickBooks Workforce. Each employee is an additional 5/month for Core, 8/month for Premium, and 10/month for Elite. In the Edit Employee window, click the Employee is inactive checkbox. To continue using Payroll after your 30-day trial, you’ll be asked to present a valid credit card for authorization, and you’ll be charged on a monthly basis at the then-current fee for the service(s) you’ve selected until you cancel.Double-click the name of the inactive employee. QuickBooks Workforce is a self-service online portal available through QuickBooks Desktop and QuickBooks Online Payroll that lets employees access and review.Click the drop-down arrow at the top of the list and set All Employees.Then, once done, you can change back their status to terminated. ![]() ![]() It will deliver paystubs as they are, as InStaff only splits your PDF batch file into the individual pay stubs before sending.To have employees access their W2's online via QuickBooks Workforce, you may need to change their status to active as you can't send an invite to a terminated employee. Q: Does InStaff recreate our paystub, or display paystubs as is?Ī: InStaff does not reproduce or recreate your paystub. In most cases, this field is Employee ID. Q: How does InStaff know where to split the paystubs and sort them to the correct employee?Ī: In most cases, your InStaff portal will be configured to read a uniquely identifying field on each paystub to determine which stub belongs to who. Will this work with InStaff?Ī: Yes, when you upload a batch PDF file of paystubs, InStaff will read all stubs to determine which stubs belong to what employee, before automatically splitting them into individual PDF files and delivering the paystubs to the correct employee accounts. Q: QuickBooks Desktop produces a “batch” PDF file of paystubs, meaning multiple employee paystubs are contained within the one PDF file. QuickBooks Desktop FAQ Questions from real QuickBooks Desktop payroll users ![]()
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